Consider Ops Done! · skool.com/consider-ops-done

What we automate together

Google Workspace automations for small business owners. Each one takes a job you do by hand every week and makes it run by itself, in the tools you already pay for.

The day you join

Your first week, step by step

  1. Ops check-up

    A 5-minute form: which tools you use, how many hours go to admin, how many inquiries and follow-ups slip. You get a baseline and a first recommendation.

    Day 1 · on your own · Open the check-up

  2. Kickoff call

    30 minutes with Olga. You show the task on screen, we agree what starts it, what it does and what "done" looks like.

    Mondays 12 pm ET · Book your kickoff call

  3. Your first automation, running

    One automation from the Day 1 menu below, set up in your Google Workspace. Then a new one every month.

    Within 3 business days
Day 1 menu

Pick your first automation

LeadsDay 1

Auto-reply to every new inquiry

Every form or website inquiry gets a reply within a minute, and lands on a list. Monday email: who hasn't heard back.

LeadsDay 1

All your leads in one sheet

Leads from every form go into one Google Sheet, with the date and where they came from.

Follow-upsDay 1

Automate your client follow-ups

Follow-up emails go out from your Gmail on the dates you set, and stop when the client replies.

MoneyDay 1

Weekly list of unpaid invoices

Every Monday: who still owes you money or documents, and for how long.

OnboardingDay 1

New client or new hire set up in one click

One form creates their folder, fills your documents with their details, shares it and adds a checklist.

ReportsDay 1

Your weekly numbers in one Monday email

Leads, sales, open jobs or anything you track in Sheets, compared with last week.

The full library

Everything, by area of your business

Leads & sales

Answer every inquiry, know where they come from
  • Auto-reply to every new inquiryReply within a minute, Monday list of who's waitingDay 1
  • All your leads in one sheetEvery form, one listDay 1
  • See which channels bring customersLeads per channel this month, and what they turned intoReady
  • Sort your inbox with AI and draft repliesNeeds a reply, existing client, spam, newsletterComing

Follow-ups

Nothing slips through
  • Automate your client follow-upsSent on schedule, stops on replyDay 1
  • Reminders on key dates30 and 90-day check-ins, sent to the right person when dueReady
  • Every open request gets an owner and a due dateMonday email of what's stuckReady

Money

Get paid on time
  • Weekly list of unpaid invoicesWho owes what, for how longDay 1
  • Payment reminders written by AIA polite reminder drafted for each overdue clientReady
  • Budget next year's payroll taxSee when each person hits the yearly capReady

Cut costs

Fewer tools, fewer surprises
  • Every tool you pay for, with renewal datesOne list, a warning 7 days before each renewalComing
  • Find where your client lists disagreeSame client, different details in different toolsComing

Onboarding

New clients and hires, set up the same way every time
  • New client or new hire set up in one clickFolder, filled documents, sharing, checklistDay 1
  • Every staff file completeContracts and documents checked against your listComing

Team & HR

For teams with staff or crews
  • Every shift covered by someone certifiedChecks the schedule against valid licenses, suggests a swapReady
  • Applicants from every job site in one sheetExports from Indeed, LinkedIn and your careers page merged into one list, duplicates removedComing
  • Every candidate hears backA short note within 5 days, trackedReady
  • A written reason for every raiseFlags raises and promotions with no reason on fileReady
  • Schedule and leave requests loggedOne rule and one log for every requestReady

Marketing

Stay visible without the busywork
  • Ask for a review after every jobSent when a job is marked doneComing
  • Content calendar with posting remindersPlan in a sheet, get a nudge on the dayComing
  • Know when your website form stops workingA daily check and an email if it breaksComing

Reports

Your numbers without building a report
  • Your weekly numbers in one Monday emailThis week vs last weekDay 1
  • Applications per hireWhich job sites bring hires, before you pay for more adsReady
Level 1 · every automation

Google Sheets + Gmail + a script

Runs inside your Google Workspace. No new subscriptions, nothing to install.

Level 2 · where it helps

The same flow plus an AI step

AI sorts emails, drafts replies and reminders. Each lesson says exactly what data goes to the AI and how to keep it to a minimum.